Article 3—Academic Policies and Regulations

Part 2. Examinations

§ 3-202 Evening, Midterm, and Hourly Examinations

The following regulations will be adhered to regarding examinations given at times other than during regular class periods. These policies do not apply to final examinations.

(a) The scheduling of an evening examination requires the approval of the departmental executive officer unless the course meets regularly on the hour and day the examination is scheduled.

(b) Any examination, except a final, given at other than the regular class hour, and when the University is in session, will be scheduled between 7:00 and 10:00 p.m., on Monday, Tuesday, Wednesday, or Thursday. An examination may also be given on Friday evening or on Saturday morning when, in the opinion of the dean, exceptional circumstances appear to warrant it.

(c) Students are to be excused from one or more regular class periods for an amount of time equivalent to that required for the evening examination.

(d) Evening examinations may be given only in courses with multiple sections unless, in the opinion of the departmental executive officer, special circumstances appear to justify an exception.

(e) Conflict or makeup examinations must be arranged for those students who cannot take the scheduled evening examination because of the conflicts arising from participation in any of the following activities:

(1) Other examinations, including special examinations, scheduled at a prior date. Priority will be given to the examination announced in class the earliest in the semester. If the two (or more) examinations being held at the same time were announced on the first day of class of each course, conflict and makeup examinations will be offered by the instructors of all of these courses and the students may choose which conflict or makeup examinations they wish to take.

(2) Regularly scheduled performances or rehearsals.

(3) Regularly scheduled classes, including kinesiology and military.

(4) Sickness, regular employment, or other extenuating circumstances. Appeal of an instructor’s decision regarding the legitimacy of an excused absence may be made to the dean of the college.

(f) Conflict or makeup examinations should be held within one week of the regularly scheduled examinations. If at all possible, conflict or makeup examinations should be held during the class period from which students are excused for the evening examination.

(g) A written request, indicating departmental approval (or college approval, when required), for rooms in which to conduct evening or Saturday morning examinations must be submitted to the Office of Facility Management and Scheduling, 901 W. Illinois Street, Urbana, as far in advance of the desired date as possible.