(b) Because the institute was designed to provide research and
meeting facilities in support of the research programs conducted
in the building, institute researchers will have first priority
for use of meeting spaces within the institute. The institute administration
is responsible for ensuring that use of meeting rooms by others
does not compromise the ability of institute research groups to
conduct scientific and technical meetings.
(c) In view of the special mission of the institute, which includes
research and scientific exchange, the following are the special
conditions regarding use of space in the institute:
(1) Any individuals or groups eligible under section VIII-1
of the Campus Administrative Manual and this rule can request
the use of meeting space in the Beckman Institute. The use of
such meeting space is subject to approval by the director of the
institute, who in responding to such requests will use the following
priority scale:
(A) groups conducting research in the Beckman Institute, for
gatherings intended for exchange of scientific and technical
information
(B) central and campus administrative units holding gatherings
important to the campus or University as a whole
(C) units or individuals working in areas scientifically or
technically related to institute research areas
(D) campus units or individuals holding events of academic
importance to the campus but unrelated to institute research
programs
(E) off-campus academic organizations whose activities are
relevant to the institute
(F) those off-campus organizations whose events are unrelated
to the institute will rarely be granted approval
(2) Except for scientific meetings sponsored by institute groups,
no event can be scheduled more than one year in advance of the
date it is to be held.
(3) Food and beverages may be catered in connection with an
event only with the permission of the director of the institute.
(4) Individuals or organizations desiring to use the Beckman
Institute should apply in writing to the Office of the Director,
1301 Beckman Institute, 405 North Mathews Avenue, Urbana IL 61801.
(5) Decisions of the director of the Beckman Institute under
this policy may be appealed to the Vice Chancellor for Academic
Affairs.
