Article 2—General Policies and Regulations

Part 3. Registered Organizations and Organization Fund

§ 2-308 Organization Fund—Scope

(a) All funds received by a registered organization that are initially collected by the University, or received from, or directly or indirectly through, a University-related or registered organization, or generated in any way through the use of University facilities, are required to be deposited in the Organization Fund. Other funds, received by a registered organization and derived without the use of University facilities, including the collection of dues from the organization’s own members, may at the option of the registered organization be deposited in the Organization Fund, but if so deposited will be subject to the same rules, regulations, and policies governing mandatory deposits.

(b) The phrase “collected by the University” includes, unless otherwise specifically provided, here or elsewhere, student fees or other fees, and similar items the University assists in imposing or collecting for ultimate receipt by a registered organization. The phrase “received from, or directly or indirectly through, a University-related or registered organization” includes funds transferred from one University-related or registered organization to another. The phrase “generated in any way through the use of University facilities” excludes the collection of dues from the registered organization’s own members and includes, but is not limited to, funds from (1) admission charges, ticket sales, registration fees, or any other money collected in connection with talks, lectures, entertainment, cultural, or other events on the campus, (2) receipts from the rental or sale of services or products on the campus, and (3) voluntary contributions or the proceeds of solicitations made on campus.

(c) Any organization that feels that its activity does not fall within this section may request a determination by the Organization Fund Advisory Board, which shall file a report and make a recommendation to the Chancellor or the Chancellor’s designee, whose decision shall be final.

(d) Services of the Organization Fund may be offered to campus boards and University-related organizations with the approval of the director of the Office of Registered Organizations and the Vice-President for Business and Finance. Other organizations may be offered the services of the Organization Fund with the approval of the Chancellor. All references in § 2-310 of this rule applying to registered organizations apply to all other organizations participating in the Organization Fund.

(e) The Office of Registered Organizations shall have primary responsibility for proper disbursement of all funds from the Organization Fund, subject to review by the Office of Business and Financial Services. Individuals handling funds on behalf of an organization project utilizing University facilities shall be held personally accountable for such funds.