Article 2—General Policies and Regulations

Part 3. Registered Organizations and Organization Fund

§ 2-303 Requirements for Registration

(a) To register with the University, organizations must file with the Office of Registered Organizations a statement of registration:

(1) The name of the organization must not be preceded by “University of Illinois,” UIUC, or any abbreviation thereof.  The title “at the University of Illinois at Urbana-Champaign,” “at UIUC”, or any abbreviation thereof, may follow the organization’s particular name.  Illini and Illinois may be used in the organization’s name.

(2) The name(s) of the member(s) of the organization who shall be called “authorized agent(s).”

(3) The address(es) and telephone number(s) at which the organization’s authorized agent(s) can be contacted and to which correspondence for other inquiries concerning the organization may be forwarded.

(4) A statement executed by the authorized agent(s) for the organization declares the following:

(A) that the authorized agent(s) are authorized by the organization to act for it in its relations with the University.

(B) the names, addresses, and telephone numbers of the officers of the organization, and an identification of which officers perform the duties of president and treasurer.

(C) that membership is restricted to faculty, staff, and their spouses/partners.  Only currently appointed faculty and staff may serve as officers and authorized agents.  Such an organization is not eligible for funding allocations from the Student Organization Resource Fee (SORF) (§ 3-505(g)); or

(D) that membership is comprised with a majority of student members, and that student membership is restricted to currently enrolled students at the Urbana-Champaign campus and their spouses/partners.  Currently appointed faculty/staff and their spouses/partners also may be members.  Only currently enrolled students or currently appointed faculty/staff may serve as officers and authorized agents. Such organizations are eligible for funding allocations from the Student Organization Resource Fee (SORF) (§ 3-505(g)).

(E) that there shall be no discrimination against a member or prospective member on the basis of race, color, religion, sex, sexual orientation including gender identity, national origin, ancestry, age, marital status, disability, unfavorable discharge from the military, or status as a disabled veteran or veteran of the Vietnam era, except as specifically exempted by law.

(F) whether or not the organization is incorporated, and if so, where.

(G) that constitutions, bylaws, rules, and statements of purpose of the organization, and articles of incorporation, if any exist, will be made available to any interested party on request, through the officers, if any, or the registered agent.

(H) that the organization agrees to abide by the regulations governing registered organizations. (Sections 2-301 through 2-317 and §§ 2-501 through 2-512.)

(I) that the purpose of the organization is not in violation of civil law or University regulations.

(b) Each registered organization shall file a new statement of registration with the director of registered organizations each time the authorized agents change or upon the one-year anniversary date of the previous registration to maintain its registered status.

(c) As provided in § 2-506, all income-generating projects or events to be undertaken by a registered organization shall be subject to “event approval” by the director of the Office of Registered Organizations as to the use of University facilities, setting the time, place, and date thereof, and shall follow the Ticket Policy published by the Office of Registered Organizations in accordance with the policies and procedures of the Office of Business and Financial Services for events held in University facilities. Housing unit events held in University residence hall facilities shall be subject to regular University procedures.

(d) No registered organization shall be permitted to use the name of or any symbol identified with the University, or to conduct its affairs in such a manner as to imply to anyone dealing with it that it is an official agency or part of the University. Each registered organization shall be required to include in its articles of incorporation, or association, in its bylaws, or its constitution and its contracts or agreements with others, a provision clearly stating that it is not an official agency or a part of the University, and disclaiming the responsibility of the University for its acts and liabilities.